Records must reach Defra within 2 working days, counted from the day after the waste arrived. A load in at 9am Monday is due by 11:59pm Wednesday.
Received
Deadline
Time left
Carrier
EWC
How a ticket gets to Defra
Record each load on the New receipt tab and press Save for the spreadsheet. It lands in the list below.
Build the spreadsheet (button below). Your browser downloads a filled in copy of Defra's own template.
Upload it on gov.uk. Open Report receipt of waste, sign in with the Defra account, choose the file you just downloaded.
Download the file Defra hand back once it has been processed. It is the same spreadsheet with a waste tracking ID in column B (and any problem in column A).
Drop that file into step 2 below. The tracking IDs go against the right records and they leave the Outstanding list.
Each load must reach Defra within 2 working days of the day after it arrived, so build and upload at the end of every working day. Built something wrong? Discard that batch further down, delete the file from Downloads, and build again.
Step 1 — build the spreadsheet
Reference
Received
Deadline
Carrier
EWC
Weight
Status
Step 2 — put the returned file back in
Drop the spreadsheet Defra hand back here. Waste tracking IDs (column B) are stored against each record,
anything rejected (column A) is marked so you can fix it and build again.
Spreadsheets already built
One row per build. If a spreadsheet was wrong, Discard puts its records back into the waiting list
so the next build includes them again, then delete the wrong file from your Downloads folder. Records
Defra have already accepted are never touched.
Built
Records
Waiting on Defra
Accepted
Rejected
References
Saved presets
Presets fill the form in one click. Save a carrier from the New receipt tab, or a waste type from any waste item.
Type
Name
Used
Detail
Waste item
Weight *
Every load starts as R12: back to the yard, separated and sorted, then out on tip runs. The weight follows the load weight above. Change the code only if this one was different.