Waste tracking

Backworth Skip Hire

Waste tracking Backworth Skip Hire
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Four steps: 1 when it came in, 2 which wagon brought it, 3 what was in it, 4 press Save for the spreadsheet. Everything else is already set — the carrier, the registration number, your permit, your site and the disposal code all fill themselves in.

1. The load

2. Who brought it

Carrier address and contact (optional)
Broker or dealer (only if one arranged the movement)

3. What was in it

4. Your site

Prefilled from your settings. Change it here only if this load went to a different site.

Saved records queue up on the Spreadsheet upload tab. Build the spreadsheet there, upload it on gov.uk, then drop the returned file back in.

Movement log

Export CSV
ReceivedTracking IDCarrierVehicle EWCWeight (kg)RefStatus

Not yet sent to Defra

Records must reach Defra within 2 working days, counted from the day after the waste arrived. A load in at 9am Monday is due by 11:59pm Wednesday.

ReceivedDeadlineTime leftCarrierEWC

How a ticket gets to Defra

  1. Record each load on the New tracking ticket tab and press Save for the spreadsheet. It lands in the list below.
  2. Build the spreadsheet (button below). Your browser downloads a filled in copy of Defra's own template.
  3. Upload it on gov.uk. Open Report receipt of waste, sign in with the Defra account, choose the file you just downloaded.
  4. Download the file Defra hand back once it has been processed. It is the same spreadsheet with a waste tracking ID in column B (and any problem in column A).
  5. Drop that file into step 2 below. The tracking IDs go against the right records and they leave the Outstanding list.

Each load must reach Defra within 2 working days of the day after it arrived, so build and upload at the end of every working day. Only loads that have never been on a spreadsheet are listed here — once built, they move down to Spreadsheets already built and stay there.

Step 1 — build the spreadsheet

ReferenceReceivedDeadlineCarrierEWCWeightStatus

Step 2 — put the returned file back in

Drop the spreadsheet Defra hand back here. Waste tracking IDs (column B) are stored against each record, anything rejected (column A) is marked so you can fix it and build again.

Spreadsheets already built

One row per build. Once a load is on a spreadsheet it lives here and is never built again, so nothing can reach Defra twice. Lost the file? Download again gives you the very same spreadsheet. Built one that was wrong? Discard puts its records back on the waiting list for the next build, then delete the wrong file from your Downloads folder. Records Defra have already accepted are never touched.

BuiltRecordsWaiting on DefraAcceptedRejectedReferences

Your permit number

This goes on every load you record and on the Defra spreadsheet. Type it once and it sticks — including on everything already saved.

Saved presets

Presets fill the form in one click. Save a carrier from the New tracking ticket tab, or a waste type from any waste item.

TypeNameUsedDetail