Four steps:
1 when it came in, 2 which wagon brought it, 3 what was in it,
4 press Save for the spreadsheet.
Everything else is already set — the carrier, the registration number, your permit,
your site and the disposal code all fill themselves in.
That is the service itself. The gov.uk guidance page is if you want to read what it is for.
Download the file Defra hand back once it has been processed. It is the same spreadsheet with a waste tracking ID in column B (and any problem in column A).
Drop that file into step 2 below. The tracking IDs go against the right records and they leave the Outstanding list.
Each load must reach Defra within 2 working days of the day after it arrived, so build and upload at the end of every working day. Only loads that have never been on a spreadsheet are listed here — once built, they move down to Spreadsheets already built and stay there.
Drop the spreadsheet Defra hand back here. Waste tracking IDs (column B) are stored against each record,
anything rejected (column A) is marked so you can fix it and build again.
Spreadsheets already built
One row per build. Once a load is on a spreadsheet it lives here and is never built again, so nothing
can reach Defra twice. Lost the file? Download again gives you the very same spreadsheet.
Built one that was wrong? Discard puts its records back on the waiting list for the next
build, then delete the wrong file from your Downloads folder. Records Defra have already accepted
are never touched.
Built
Records
Waiting on Defra
Accepted
Rejected
References
Send straight to Defra
test
Your API code is the one Defra gave the yard when you registered as a
waste receiver. It tells them which site the waste came into, and it goes on every ticket.
On Test, use one of Defra's dummy codes instead, like the one shown in the box.
Paste it in and save it, then press Test the connection.
Client ID and secret, if Defra have sent you a pair
These are separate from the API code. Defra issue them to whoever writes the
software, and nothing gets through their door without them. The live pair goes here once
Defra accept the approval tests, and only then does Send to Defra switch on for real tickets.
The test pair goes in the approval tests box below instead. Leaving a box empty keeps
whatever is already saved.
Defra's approval tests
test only
Before Defra hand over the live client ID and secret, they want to see this app send each of their
14 test tickets to their test environment, then an email with the tracking ID for each one. This sends all 14 in one
go with Defra's test client ID and secret and one of their dummy API codes, so nothing reaches the
real register, the movement log or the spreadsheet list, and the app stays exactly as it is for real tickets.
Defra's own checker then marks each one.
Checking…
Your permit number
This goes on every load you record and on the Defra spreadsheet.
Type it once and it sticks — including on everything already saved.
Saved presets
Presets fill the form in one click. Save a carrier from the New tracking ticket tab, or a waste type from any waste item.
Type
Name
Used
Detail
Waste item
Weight *
What happens to it
Every load starts as R12: back to the yard, separated and sorted, then out on tip runs. The weight follows the load weight above. Change the code only if this one was different.