Waste tracking — Backworth Skip Hire

Four steps: 1 when it came in, 2 which wagon brought it, 3 what was in it, 4 press Save for the spreadsheet. Everything else is already set — the carrier, the registration number, your permit, your site and the disposal code all fill themselves in.

1. The load

Date and time received *

Your reference (weighbridge / transfer note)

Hazardous waste consignment code If there is no consignment code, why not? Special handling requirements

2. Who brought it

Someone else's lorry? Load a saved carrier

Carrier business name *

Carrier registration number * …or reason there is not one

Means of transport * Vehicle registration *

Carrier address and contact (optional)

Address

Postcode Phone

Broker or dealer (only if one arranged the movement)

Broker business name

Registration number Postcode

Address

3. What was in it

4. Your site

Prefilled from your settings. Change it here only if this load went to a different site.

Site name * Permit / authorisation number * Regulatory position statement numbers (comma separated)

Receipt address *

Postcode * Site phone

Site email

Saved records queue up on the Spreadsheet upload tab. Build the spreadsheet there, upload it at report-receipt-of-waste.service.gov.uk/account, then drop the returned file back in.

Movement log

Export CSV

Received	Tracking ID	Carrier	Vehicle	EWC	Weight (kg)	Ref	Status

Not yet sent to Defra

Records must reach Defra within 2 working days, counted from the day after the waste arrived. A load in at 9am Monday is due by 11:59pm Wednesday.

Received	Deadline	Time left	Carrier	EWC

How a ticket gets to Defra

Record each load on the New tracking ticket tab and press Save for the spreadsheet. It lands in the list below.
Build the spreadsheet (button below). Your browser downloads a filled in copy of Defra's own template.
Upload it on gov.uk. Open report-receipt-of-waste.service.gov.uk/account, sign in with the Defra account, choose the file you just downloaded.
That is the service itself. The gov.uk guidance page is if you want to read what it is for.
Download the file Defra hand back once it has been processed. It is the same spreadsheet with a waste tracking ID in column B (and any problem in column A).
Drop that file into step 2 below. The tracking IDs go against the right records and they leave the Outstanding list.

Each load must reach Defra within 2 working days of the day after it arrived, so build and upload at the end of every working day. Only loads that have never been on a spreadsheet are listed here — once built, they move down to Spreadsheets already built and stay there.

Step 1 — build the spreadsheet

When it has downloaded, take it to Report receipt of waste →

Also include corrections to records already accepted

Reference	Received	Deadline	Carrier	EWC	Weight	Status

Step 2 — put the returned file back in

Drop the spreadsheet Defra hand back here. Waste tracking IDs (column B) are stored against each record, anything rejected (column A) is marked so you can fix it and build again.

Spreadsheets already built

One row per build. Once a load is on a spreadsheet it lives here and is never built again, so nothing can reach Defra twice. Lost the file? Download again gives you the very same spreadsheet. Built one that was wrong? Discard puts its records back on the waiting list for the next build, then delete the wrong file from your Downloads folder. Records Defra have already accepted are never touched.

Built	Records	Waiting on Defra	Accepted	Rejected	References

Send straight to Defra

test

Your API code is the one Defra gave the yard when you registered as a waste receiver. It tells them which site the waste came into, and it goes on every ticket. Paste it in and save it, then press Test the connection.

API code Environment

Client ID and secret, if Defra have sent you a pair

These are separate from the API code. Defra issue them to whoever writes the software, and they are what gets this app through the door. Leave them blank if you have not got any and the app will try the API code on its own, which is worth knowing either way. Leaving a box empty keeps whatever is already saved.

Client ID Client secret

Your permit number

This goes on every load you record and on the Defra spreadsheet. Type it once and it sticks — including on everything already saved.

Permit / authorisation number

Saved presets

Presets fill the form in one click. Save a carrier from the New tracking ticket tab, or a waste type from any waste item.

Type	Name	Used	Detail